How to Setup Scan to SMB Folder or Email on Epson WorkForce

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Setup a shared folder on your Windows computer

  1. Type C: in the Search bar and select the C: drive

  2. Right click on the C: drive window, go to New > Folder

  3. Name the Folder, eg. ScanHR

  4. Right click on ScanHR and select Give Access to > and select Specific People

  5. Highlight the Name of the computer and select Share (make note of the path to ScanHR. For example, \\computername\ScanHR ) and select Done

Open your browser to setup the scan button on the Epson WorkForce

  1. Enter the IP address of the Epson WorkForce in your browser. Product status will be displayed showing ink and maintenance box levels

  2. Click on NetConfig Administrator Login in the upper right.  The first time logging in as Administrator, you will need set setup a User Name and Password

  3. Once you are logged in, you will see tabs across the top of the screen.  Select Scan/Copy and on the left column, select Contacts

  4. Click on the first available Contact radial button, and select Edit at the bottom of the screen

  5. In the Contacts screen, enter the button name, eg. ScanHR  (a shorter name is better for touchscreen) and ScanHR for the index word

  6. Pull down the Type and select Network Folder (SMB)

  7. If you want the ScanHR button to appear on the Epson’s touchscreen inside Network Folder/FTP, select On for Assign to Frequent Use.  If this is left Off, the scan button will be located in Network Folder/FTP and inside the alphabetical index contacts menu

  8. Enter the path to the folder in the Save to:  For this example, it would be computername\ScanHR

  9. Under User Name and Password, enter the computer’s login User Name and Password.  (keep in mind that the scanning function will stop if you change the login password for the PC and the SMB setting in the Contacts menu will need to be updated)

Possibly, this setup could be blocked by firewall security settings.  Also, if you want to connect from a Mac to this folder that was setup on your PC, you can go to Finder > Go > Connect to Server and browse to locate the PC and the scan folders.

Setup Scan to Email on Epson WorkForce

You can also setup Scan to Email on the Epson IP Netconfig.  Enter the IP address and Administrator login.

Go to Network > Email Server > Basic

The screenshot below shows the setup if you utilize a Gmail authenticated account.  The Gmail address you create becomes the From address when scanning. Also, after creating the Gmail address, you will need to go into the Gmail account settings and Security and set it to Allow – Less Secure App Access.

After you have setup the Email server, select Scan/Copy tab at the top of the Admin screen and on the left column, select Contacts

Click on the first available unused Contact radial button, and select Edit at the bottom of the screen

In the Contacts screen, enter the button name, eg. TomEmail  (a shorter name is better for touchscreen) and TomEmail for the index word

Pull down the Type and select Email and then add the recipient Email address

By Tom Durr High Point, NC – Nov. 22, 2021

Good Guys Imaging Systems

http://vxs.d4c.mywebsitetransfer.com/
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